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Registrations

NEW ! ONSITE REGISTRATIONS WILL START ON MAY 17, one day before the official opening. 
  
    
CONGRESS MEMBERSHIP RULES
Important: by submitting your registration form you accept and agree with the registration rules. Please read the pre-registration rules before beginning the procedure.

  Early Late
  by February 20 2013 btw February 21 and April 17 2013
ERA-EDTA member EUR 200.00 EUR 330.00
Non-member EUR 350.00 EUR 445.00

   

  
(Click on the title to open)
  

METHOD OF PRE-REGISTRATION
   
• All registrations must be submitted online.
• If you live in a geographical area where secure access to the internet is not available contact the ERA-EDTA Congress Office (Registrations Dept.) for help, explaining the problem. Email: registrations@era-edta.org, fax +39-0521-959242.
• No registration is valid without payment, and both must be done at the same time.
• The deadline for registering with the Early Registration fee is February 20, 2013.
• The deadline for registering with the Late Registration fee is April 17, 2013.
• All references to a date or a deadline, mentioned in this and other meeting documents, refer to the Central European Time zone (CET).
• In case you are not able to complete your online registration because of a system error, please inform the ERA-EDTA Registration Dept and provide details of the error message on your computer. Email: registrations@era-edta.org, fax +39-0521-959242.
• If you are unable to attend the congress you can cancel your registration, within certain limits and conditions (see the Cancellation Policy terms below). Name changes are not allowed, so you cannot transfer your registration to another person.

    

ERA-EDTA MEMBERSHIP INFORMATION
  
New applicants and members with outstanding membership fees, wishing to sign up/pay for ERA-EDTA membership in order to benefit from the reduced congress membership registration fee, must apply for membership, or pay the outstanding fees, no later than 10 working days prior to the respective registration deadline.  
 
CANCELLATION POLICY
    
Before April 17, 2013 75% of the amount paid, net of bank charges. The deadline to claim reimbursement is December 31, 2013
After April 17, 2013 no refund of the amount paid

 

All reimbursements will be done after the congress. If the badge is used, there cannot be any refund.

    

METHOD OF PAYMENT
  
• You can pay online by credit card (Visa and MasterCard only) at the same time as you submit your registration or
• By direct money transfer to the ERA-EDTA bank account below. Payments by bank transfer must be done as soon as you receive your e-confirmation or at the latest within 5 working days. Euro (EUR) is the only accepted currency. The bank’s fees for the money transfer must be paid by the sender.
If the amount you send is incorrect and not sufficient to cover your registration fee your registration will not be valid. Be sure to include, as the reason for payment, your name and congress registration identification number (written in your e-confirmation), otherwise it will not be possible for ERA-EDTA to match your payment with your registration.
If you pay by bank transfer, remember to register online: failure to do this will mean that you will not be included in the pre-registered participants list and will have to register at the new fees. If you are a sponsor and are registering a group, include, as the reason for payment, the company name and registration identification number of group.
• Cash payments will be accepted only for onsite registrations.
       

ERA-EDTA Bank details for transfers:
Beneficiary: European Renal Association - European Dialysis and Transplant Association
UBS AG, Piazza Col. A. Bernasconi, 5
CH-6830 Chiasso, Switzerland.
Account number: 236-473.242.60 E
BIC (SWIFT): UBSWCHZH80A
IBAN: CH75 0023 6236 4732 4260 E

 

     

INVOICES AND RECEIPTS

• If you need to be billed in order to make a payment, please tick the appropriate box in the online form, section “payment”. Please note that ERA-EDTA will not issue VAT invoices. In fact this congress is an educational initiative for professionals, directly provided by a Registered Charity (ERA-EDTA) and not subject to VAT.
• Receipts are not sent automatically. If you need one, remember to tick the appropriate box in the registration form. 

      

CONFIRMATION AND DELIVERY OF CONGRESS MATERIALS
 
• After you register you will receive by post a confirmation letter, together with congress materials (badge and beverage vouchers). These will be sent after the set deadlines.
• Congress bags and badge-holders can be picked up at the Bag Distribution Desk located in the Registration Area of the Istanbul Congress Center, starting May 17, 2013 at 11.00 a.m., by having your badge scanned.
• Do not forget your badge! A replacement badge will cost EUR 50.00.
• If you are registered by a sponsor, the company or institution that is inviting you may have chosen to receive your materials, in that case they will be responsible for handing it to you. If you need further information, please contact the sponsor.

      

EXTRA INFORMATION FOR GROUP PRE-REGISTRATION

• If you need to register 3 or more delegates, your company can choose the group option that will enable you to download and save on your pc an excel sheet from the congress website before registering. You must then fill it in (offline) with the requested details of your guests, and submit it to the ERA-EDTA Congress Office only at a later stage, after you are sure it is complete, together with the payment. The entire procedure must be completed within the set deadlines.
• The confirmation letters and congress material will be sent to the company contact person or to another person that will be named, at the address provided. Please provide just one address, as the ERA-EDTA will not send the congress materials to multiple addresses.
• You are requested to provide an individual address for each person in your list of guests, even if ERA-EDTA will not send the materials directly to them. Please refer to individual registration rule policy for all other information.

   

GROUP REGISTRATIONS WITH DEFERRED LIST
  
(Blank List)
• If you represent a company or an institution that wishes to pre-register a group of 10 or more delegates, you can take advantage of the Blank List method. This procedure has two separate stages. • In the first stage, within the deadline of February 20, 2013, you must make the appropriate booking, through the specific online form and pay the due amount.
• In the second stage, you must upload your full and final excel spreadsheet list by means of the online form by the set deadline.

          

ONSITE REGISTRATIONS
   
• Onsite registrations will start on May 17, 2013, at 11.00.
• To register onsite you will have to use the self-service computers in the Registrations Area of the Istanbul Congress Center (‘New Registrations’ counters). The Registration Counters will be operative until 19.00. Registration will continue for the whole duration of the congress (check the Final Programme for full timetable).
• You will receive your badge and vouchers immediately, and then you will be able to collect your bag, lanyard and badge holder at the Bag Distribution counters by having your badge scanned.
• New applicants and members with outstanding membership fees, wishing to sign up/pay for ERA-EDTA membership in order to benefit from the reduced congress membership registration fee, must apply for membership and/or pay their outstanding fees, no later than 10 working days prior to the first day of registration (May 17, 2013).

• You can pay by credit card (Visa or MasterCard) or by cash (Euro is the only accepted currency). Make sure that you have your credit card code or PIN to process and authorize the charge. If your credit card requires security certification for online payments, please be sure to have the relevant password.
• You can make your payment in advance by direct money transfer (same account as for pre-registrations) and bring the original debit slip issued by your bank, with you.
• We regret to inform that payments by cheque cannot be accepted.
 

On-site registration fees
Member of ERA-EDTA EUR 350.00
Non-Member EUR 470.00
Student/Trainee* EUR 250.00
Local Student** EUR 50.00
1 Day fee (ERA-EDTA Members) EUR 120.00
1 Day fee (non Members) EUR 160.00

        
NOTES to the ONSITE FEES
 
*In order to be eligible for this fee, students/trainees must be 35 years old or younger, thus the birth year must not be earlier than 1978 and the registration is not sponsored. You must personally give a photocopy of your picture ID (passport, identity card, driving license with birthdate), a photocopy of your original student’s card and a signed letter from your mentor/university to prove your student/trainee status. ERA-EDTA reserves the right to verify all declarations.   
  
**This exceptionally low congress membership fee is reserved for students living in the country where the congress is held (Turkey). In order to be eligible for this fee, local students must be 28 years old or younger, thus the birth year must not be earlier than 1985 and the registration is not sponsored. In order to register with this special fee you must personally give a photocopy of your picture ID (passport, identity card, driving license with birthdate), a photocopy of your original Turkish student’s card and a signed original letter from your Turkish mentor/university to prove your student status. ERA-EDTA reserves the right to verify all declarations.
  
1 Day registrations cannot be made in advance and are available only onsite, starting May 17, 2013. This type of registration entitles admission to the session and poster halls only on the date mentioned on the congress badge and to receive the bag (type 2), the proper EACCME/UEMS Credits and Certificate of Attendance for that same day. It is also possible to make two one-day registrations if you are able to attend the congress for two days (consecutive or not).   
 
These congress membership fees are available only onsite.

  
  
FAQ - Frequently Asked Questions about Registrations

Click here to read the FAQ.

final programme "day by day" - may 18 - 21, 2013

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